Finance and Human Resource Assistant

Wilmington, DE 19805, US
Jan 08, 2018
Finance and Human Resource Assistant
  • Open, sort and distribute Business Office Mail on a daily basis.
  • First point of contact for Business Office Phone Calls / 600 line.
  • Ability to learn and proficiently work within the First State Financial (FSF) system.
  • Code, obtain appropriate approvals and correctly enter Vouchers, IVs, P-Cards, Purchase Orders in FSF system after reviewed by Business Manager.
  • Evaluate financial documents for correctness and completeness.
  • Perform financial and accounting related activities in a timely manner.
  • Conduct research on vendor inquiries and respond in a timely manner.
  • Maintain accurate documentation for financial operations and transactions.
  • Manage account payables and receivables activities.
  • Run document reports as needed to reconcile and monitor items in workflow.
  • Collect, track and deposit field trip and school activity funds according to school and State policies.
  • Support Business Manager in annual financial audits and budget preparation.
  • Audit HR and Finance paperwork for accuracy and compliance and properly file.
  • Post approved jobs to job board.
  • Schedule interviews and prepare interview paperwork, file documentation in accordance with State guidelines.
  • Compile, audit and prepare payroll information for hourly staff.
  • Compile and submit monthly Affordable Care Act Reports.
  • Assure compliance with Cobra regulations.
  • Help maintain personnel files as required by law and school policy.
  • Track onboarding documentation for completion within the required hiring timeframe.
  • Respond to Department of Labor Inquiries within required timeframe and file appropriately.

Experience and Qualifications:
  • Basic knowledge of Human Resource Policies and HIPPA Laws.
  • Demonstrated success in accounts payable and receivable processes.
  • Proficiency with Microsoft Office
  • Experience with an enterprise resource program such as PeopleSoft or Oracle
  • Ability to successfully multitask and work with constant interruptions in fast-paced environment
  • Demonstrated good judgement and ability to handle confidential information.
  • High level of integrity and ethical standards.
  • Demonstrated ability to learn rapidly and not be afraid to ask questions when needed.
  • Excellent Oral and Written communication skills.
  • Excellent phone and customer service skills.
  • Proficient data entry skills.
  • Strong attention to details and excellent organizational skills
  • Understand basic accounting principals
  • Open to taking direction and feedback
  • Team player while able to work independently with little direction
  • Willing to go the extra mile, research and find information needed to complete a task
  • Prioritize workload
  • Capable of handling basic administrative functions on a daily basis; filing, copying, scanning, basic data entry, answer phones, take messages.
  • Prior bookkeeping or accounting experience preferred.
  • High School diploma required, some college preferred.

A person may not be employed by a public school employer in any position requiring licensure and certification if the person does not meet licensure and certification requirements established under Chapter 12 of [Title 14 of the Delaware Code]..., except pursuant to a license extension and/or emergency certificate issued pursuant to Chapter 12. See 14 Del. C.§ 1313.

Direct deposit of paychecks is a condition of employment for all new employees hired after December 31, 1995

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