Senior-Administrative Secretary

Location
Wilmington, DE 19801, US
Salary
Competitive
Posted
May 31, 2018
Ref
5200006724
Close Date:
06/14/2018

Position: Senior-Administrative Secretary Locations: Pulaski Elementary School #3174

(Senior-State; Admin-Local)

Reports to: Administrator Closing Date: June 14, 2018

Application Procedure: Interested applicants must complete an online application and submit (upload) a letter of interest, a resume, and three current (within one year), dated, & signed professional reference letters (one from current supervisor) by June 14, 2018. Previous submissions will not automatically flow to this posting. In order to be considered for this position, you must apply specifically for the Job ID listed for this position. www.applitrack.com/christina/onlineapp/default.aspx

Qualifications:
  • High School Diploma or GED. Two years of applicable college or Business School education is desirable.
  • Comprehensive knowledge of filing, accounting and recordkeeping procedures
  • Proficient in using computer applications such as Word and Excel.
  • Experience with the Delaware First State Financials (FSF) preferred
  • Proficiency in both written and oral English and proofreading.
  • Ability to coordinate workload to meet schedules/deadlines.
  • Ability to make decisions, work under pressure, and to exercise good judgment, discretion and confidentiality in performance of duties.
  • Demonstrates pleasant, cooperative attitude.
  • Demonstrates good attendance record.
  • Effective verbal and written communication skills.
  • Proficiency in all E-School applications preferred
  • Must be able to stand and work continuously for a minimum of 4 hours per work day.
  • Minimal amount of weight lifting required with assistance
  • Must be able to use arms and hands without restrictions to accommodate the physical, mobility, and ambulatory needs of students.
  • Must report to work on time every work day, except as afforded by existing law
  • Must perform all duties as assigned during scheduled work day
  • Test Performance Standards:
      • Typing: 45 wpm
      • Math: 62% success rate
      • Proofreading: 60% success rate
      • Excel: 60% success rate

Duties: The person in this position is responsible to the designated administrator(s) and performs secretarial duties in any or all of the following areas:
    • Performs word processing assignments, e.g., correspondence, labels, bulletins, rosters, reports. Composes correspondence as requested by the administrator(s).
    • Schedules appointments and maintains up-to-date calendars for administrator(s).
    • Open, sorts, prioritized mail and other forms of communication**
    • Perform receptionist duties and responds to requests for information/assistance.
    • Maintains records and files.
    • Order, maintain inventory and distribute office and instructional supplies/equipment.
    • Operates appropriate office equipment.
    • Receives, counts and secures money and records transactions as assigned by the administrator(s).
    • Assumes responsibility for the duties involved with staff/student attendance reports and/or September 30 th count**
    • Assumes responsibility for tasks involved with student registration, withdrawals and data input**
    • Prepares information and compiles reports to meet established schedules/deadlines
    • Assists the administrator(s) in in designated administrative tasks
    • Develops methods and procedures for effective performance of duties and office operation.
    • Trains and supervises other clerical personnel, as required by the assignment
    • Exercises good judgment and confidentiality in conformance with District policy
    • Compiles and prepares budget and payroll information, purchase orders, requisition forms and other financial reports.
    • Assumes responsibility for maintaining student cum files**
    • Performs secretarial duties, as assigned by administrator(s).

**In the absence of Secretary II

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Start Date: Mutually agreeable

Reports To: Administrator

Job Posting Link: www.applitrack.com/christina/onlineapp/default.aspx

Salary Range: From/To: Commensurate with appropriate salary schedule. Salary schedule can be found on our website. http://christinak12.org/ourpages/auto/2012/6/27/51310670/Secretarial-Salary-Ranges-FY2018.pdf

Additional Job Information:
Application Procedure: Interested applicants must complete an online application and submit (upload) a letter of interest, a resume, and three current (within one year), dated, & signed professional reference letters (one from current supervisor) by June 14, 2018. Previous submissions will not automatically flow to this posting. In order to be considered for this position, you must apply specifically for the Job ID listed for this position.

Employment is conditional upon receipt of an acceptable criminal background report, a negative pre-employment drug screening and a child abuse registry check showing you are not on the registry at any level

A person may not be employed by a public school employer in any position requiring licensure and certification if the person does not meet licensure and certification requirements established under Chapter 12 of [Title 14 of the Delaware Code]..., except pursuant to a license extension and/or emergency certificate issued pursuant to Chapter 12. See 14 Del. C.§ 1313.

Direct deposit of paychecks is a condition of employment for all new employees hired after December 31, 1995

Use of any published data or content on this web site is prohibited without the written consent of the Delaware Department of Education.