Education Associate, Title Programs and Grant Support/Consolidated Grant

Dover, DE 19901, US
Apr 03, 2018
Close Date:

Title of Position: Education Associate, Title Programs and Grant Support &

Education Associate, Title Programs and Consolidated Grant

Reports to: Title Programs and Grant Support Director

Description of Position:

We are currently recruiting for two Education Associate positions in the Title Programs and Grant Support workgroup. These positions will be responsible for the programmatic and fiscal management of federal and/or state programs, such as Title II Part A, Title IV Part A, State Curriculum and Professional Development, or the Opportunity Grant. The Education Associates are responsible for the creation of technical assistance resources reflective of state and federal statutes and provide technical assistance supports to local education agencies (LEAs). These positions will be involved with the sub-recipient monitoring process to assess compliance with requirements and to provide supports in enhancing program outcomes that lead to improved student outcomes. Working in collaboration with department staff with similar program responsibilities, these positions will also work in tandem with LEAs, department staff, and stakeholders to ensure the successful implementation of Delaware's Every Student Succeeds (ESSA) State Plan.

In addition to programmatic work, one position will be responsible for the successful management of the eGrants application system for competitive and formula funding.

Major Responsibilities:
  • Manage the programmatic and financial aspects of various federal and state programs;
  • Develop and implement processes and practices to fulfill commitments of Delaware's ESSA State Plan
  • Provide assistance to the Title Programs and Grant Supports Director to ensure federal and state requirements are met for workgroup assigned initiatives;
  • Represent the Department at committees, conferences, workgroups, and related meeting;
  • Provide recommendations, including rationale, for policy and process development and/or changes to improve regulatory compliance controls and integration of federal and state requirements;
  • Develop budget plans and manage financial expenditures in accordance with federal, state, and agency regulations, policies and procedures;
  • Provide accurate and timely responses to monitoring and/or auditing requests from funding agencies; including developing corrective action plans if needed;
  • Collaborate with and provide technical support to Department staff to ensure compliance with federal and state statute;
  • Develop and prepare operational and statistical reports for management and regulatory agencies;
  • Manage and direct the content of the LEA funding applications, training materials, and technical assistance documents in collaboration with the other federal programs within the Department;
  • Respond timely and accurately to LEA inquires, requests for assistance, and resolves non-compliance issues;
  • Develop and provides programmatic and financial resources aligned to governing statutes for LEAs;
  • Actively participate in developing and managing LEA monitoring activities; which includes creating monitoring protocols aligned to governing statutes, establishing yearly monitoring schedules, working in collaboration with other department staff to conduct both on-site monitoring visits and desk audits, developing corrective action plans and time frames, reviewing completed protocols for accuracy and alignment to documentation, and issuing final dispositions;
  • Review LEA funding applications, provide assistance to address areas of non-compliance and provides individualized technical assistance to improve application quality for the proceeding funding year; and
  • The Education Associate responsible for eGrants will work in collaboration with Department staff to ensure the successful management of eGrants, the web-based plan and funding application system utilized by the department to distribute formula and competitive fund; to approve LEA indirect certification plans; and to provide planning tools for individual school buildings;

Essential Qualifications and Skills


Minimum qualifications include a Bachelor's degree in education, public administration, business administration or a related field. Master's preferred in a relevant field from an accredited educational institution.


  • A minimum of five years of experience with federal programs.
  • A minimum of five years of project or program management experience including developing and executing contracts and budgets and ensuring deliverables are met within budget and on time.
  • Knowledge of the Delaware Code, rules, and regulations and/or the Elementary and Secondary Education Act as amended by the Every Student Succeed Act
  • Experience developing and delivering technical assistance for diverse programs.


  • Process oriented mindset with a demonstrated ability to independently and proactively problem solve
  • Project management skills resulting in executable project plans with reasonable goals and time frames
  • Demonstrate the ability to meet deadlines and manage time effectively with the highest degree of accuracy, while working in an environment of fluctuating priorities and frequent interruptions
  • Ability to disseminate information on both a technical and general operational level
  • Strong organizational and time management skills with exceptional attention to detail
  • Effective leadership, planning, and decision-making skills
  • Strong interpersonal skills, including the ability to interact, engage, and influence a variety of people on varied levels.
  • Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels of seniority
  • Exemplary writing skills, including but not limited to:
    • Efficiency in designing new content, tailoring content to audience and purpose
    • Technical accuracy, concise style, and exemplary discernment of documented information
  • Technology proficient with Microsoft Office Suite and computerized financial systems
  • (Preferred) Demonstrates considerable knowledge of LEA and school finance, budgeting, and fiscal processes as it relates to state and federal programs


Salary will be computed in accordance with the education, experience, and training of the individual selected and in accordance with salary schedules for employees of the Department of Education. Direct deposit of payroll checks is a condition of state employment, and employees are paid on a lag pay schedule with the first payment made after approximately one month of employment.


A criminal background check is required. The successful candidate must demonstrate during the interview process an understanding of diversity, educational equity and multicultural education. This job description is not intended to be an all-inclusive list of duties and standards of the position. The selected candidate should expect to perform any other related activities needed to deliver the position's key duties and responsibilities and follow any other instructions as defined by his/her supervisor.

The Delaware Department of Education is an equal opportunity employer. It does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, genetic information, marital status, disability, age or Vietnam Era veteran's status in employment or its programs and activities. Inquiries should be directed to the Department's Human Resource Office, 401 Federal Street, Suite 2, Dover, Delaware, 19901, Telephone No. (302) 735-4030.

A person may not be employed by a public school employer in any position requiring licensure and certification if the person does not meet licensure and certification requirements established under Chapter 12 of [Title 14 of the Delaware Code]..., except pursuant to a license extension and/or emergency certificate issued pursuant to Chapter 12. See 14 Del. C.§ 1313.

Direct deposit of paychecks is a condition of employment for all new employees hired after December 31, 1995

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