Education Specialist, Finance and General Services (Controller)

Dover, DE 19901, US
Aug 09, 2018
Close Date:

Title of Position: Education Specialist, Finance and General Services (Controller)

Reports to: Director, Finance Office

Description of Position:

The Education Specialist, Finance and General Services (Controller) is a member of the Finance Office, within the Operations Support Team of the Department of Education.

Major Responsibilities Include:
  • Provide budget management, technical assistance, expenditure oversight and periodic financial reporting to Department workgroups and leaders.
  • Review requests for teacher stipends, food provisions, travel and professional development opportunities, contracts with vendors and other state employees, funding for substitutes, statements of agreement and Memoranda of Understanding (MOU) to ensure alignment with the appropriate laws, regulations and/or policies and to confirm funding availability.
  • Manage and administer internal contracts and leases for Department operations.
  • Review and authorize the daily processing of the Department's financial obligation documents from all funding sources through First State Financials.
  • Prepare the Department's monthly expenditure report, ad hoc financial reports, and analysis as required by management.
  • Develop and maintain assigned components of the Department's financial policies and procedures.
  • Coordinate and administer financial training opportunities for Department staff.
  • Communicate with the Division of Accounting regarding financial transactions and processing.
  • Identify and implement operational efficiencies for assigned processes.
  • Supervise two financial secretaries.
  • Perform other duties as assigned by the Director of Finance.

Education: Bachelor's degree with five years related experience in Delaware state government.

  • A minimum of three years of experience in financial management and oversight, and document processing.
  • In-depth experience using First State Financials is required.
  • Knowledge of and experience with state procurement policies and procedures is preferred.
  • A minimum of five years of proficient Microsoft experience, to include creation and use of spreadsheets is required.

  • Strong knowledge of Delaware's Budget and Accounting Manual, and applicable federal and state law.
  • Demonstrated skills in effectively and efficiently using the State's accounting system, and assisting others with learning the system.
  • Ability to effectively present recommendations and guidance in a concise and effective manner.
  • Ability to perform responsibilities with minimal supervision.
  • Ability to prioritize a wide range of tasks with competing deadlines and importance.
  • Skill in problem solving, to include the ability to perform historical research and gather data.
  • Capable of setting priorities and working under pressure.
  • Excellent communication and interpersonal skills, handling questions and concerns with speed and professionalism.
  • Experience providing exceptional customer service in a central service organization.
  • Ability to thrive in a fast-paced environment and to excel at multi-tasking.


Salary will be computed in accordance with the education, experience, and training of the individual selected and in accordance with salary schedules for employees of the Department of Education. Direct deposit of payroll checks is a condition of state employment, and employees are paid on a lag pay schedule with the first payment made after approximately one month of employment.


A criminal background check is required. The successful candidate must demonstrate during the interview process an understanding of diversity, educational equity and multicultural education. This job description is not intended to be an all-inclusive list of duties and standards of the position. The selected candidate should expect to perform any other related activities needed to deliver the position's key duties and responsibilities and follow any other instructions as defined by his/her supervisor.

The Delaware Department of Education is an equal opportunity employer. It does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, genetic information, marital status, disability, age or Vietnam Era veteran's status in employment or its programs and activities. Inquiries should be directed to the Department's Human Resource Office, 401 Federal Street, Suite 2, Dover, Delaware, 19901, Telephone No. (302) 735-4030.

A person may not be employed by a public school employer in any position requiring licensure and certification if the person does not meet licensure and certification requirements established under Chapter 12 of [Title 14 of the Delaware Code]..., except pursuant to a license extension and/or emergency certificate issued pursuant to Chapter 12. See 14 Del. C.§ 1313.

Direct deposit of paychecks is a condition of employment for all new employees hired after December 31, 1995

Use of any published data or content on this web site is prohibited without the written consent of the Delaware Department of Education.